Posted: Mar 31, 2021

C-Level Executive Assistant

Gateway Arms Realty - Staten Island, NY
Full-time
Salary: $50,000.00 Weekly
Application Deadline: N/A
Real Estate & Housing

JOB DETAILS: 

Full time. Monday through Friday.

Pay period is weekly.

Salary is $50,000 and up, depending on experience.

Includes medical insurance, PTO, 401k.

You must have experience as a C-level Executive Assistant.

 

JOB BRIEF: 

The Executive Assistant will provide high-level administrative support to the President and other directors. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

ROLE OBJECTIVE: 

  • Provide and lead support for multiple Executives and directors with a high level of professionalism and in a manner that reflects positively on the organization. 

KEY RESPONSIBILITIES: 

  • Manage sensitive matters with a high level of confidentiality and discretion. 
  • Organize and sustain executives’ complex daily calendar of meetings; set up appointments and resolve any scheduling issues. 
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, etc. 
  • Screen and direct incoming calls to appropriate staff; take and deliver accurate messages; respond to requests by gathering and providing information. 
  • Draft and prepare correspondence for internal and external announcements, board meetings, presentations, and organizations that the executive and directors are involved with. 
  • Attend meetings and keep minutes. 
  • Manage client/customer contact lists. 
  • Keep up with supply inventory, organize and maintain filing system. 
  • Welcome the Executives’ guests by greeting them, in person, on the phone, email, or text answering or directing inquiries. 
  • Represent the company and the Executives in a positive light through great follow-through skills and sound judgment. 
  • Conserve the Executives’ time by reading, researching, collecting, and analyzing information as needed, in advance. 
  • Complete ad hoc projects as assigned. 

SKILLS AND QUALIFICATIONS: 

  • 5+ years of related experience required in working in an executive assistant role supporting multiple C-Level executives. 
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) 
  • Ability to communicate verbally and written in an effective and professional tone. 
  • Time management skills with the proven ability to meet deadlines. 
  • Flexible hours according to the needs of business for projects and meetings. 

PREFERRED ATTRIBUTES: 

  • Business sense - a strong business sense and ability to decipher priorities and make sound judgment calls when needed. 
  • Commitment to excellence – able to perform duties at the highest level possible on a consistent basis. 
  • Excellent communicator – the capability to interact with people of all levels in a confident, proficient manner. 
  • Professional Maturity – demonstrates the ability and temperament to work with sensitive information with respect and confidentiality. 
  • Team player – is team-oriented in both experience and approach. 
  • Service focus - dedicated to meeting the expectations of the President and other senior executives by maintaining effective relationships with interested parties. 
  • Innovated – obtains the ability to think outside of the box with a sense of urgency. 
  • Adaptable - Ability to function well in a high-paced environment. Demonstrates patience and willingness to tailor their work style when needed. 
How To Apply:

Please send resumes to [email protected]