Administrative Assistant

A leading, full-service, mid-size public relations agency based in New York. With more than 30 years of experience, we have built a reputation for launching and tipping brands, while placing top-tier broadcasting within print and digital. We represent a compelling roster of clients in business, technology, real estate, finance, luxury consumer products, sustainability, entertainment, health and wellness, social impact, and the nonprofit sector.

Seeking an Administrative Assistant who will work directly with our CEO with day-to-day administrative and operational duties. The ideal candidate is highly organized, detail-oriented, efficient, and takes initiative. Due to the nature of the work, the candidate will have experience supporting senior/C-suite executives in fast-paced environments and be willing to work on a large range of tasks.

*This is an in-office role Monday through Friday at our Midtown Manhattan office.

Responsibilities:

• Execute advanced, proactive calendar management; can drive president’s schedule and help manage president’s time efficiently and effectively
• Provide phone coverage, professionally fielding phone calls and redirecting as appropriate; distribute messages in a timely and appropriate manner
• Provide a bridge for smooth communication between president’s office and internal departments
• Manage meeting invitations, tech support, and settings for virtual events and in-person meetings
• Make travel arrangements, handle reimbursements, and other logistics related to a busy executive schedule
• Manage other special projects, including personal tasks and other endeavors arising from a fast-paced atmosphere

Required Qualifications:

• 2+ years of administrative experience supporting a senior level executive in a corporate office environment
• Experience working in a public relations, marketing and/or advertising firm a plus
• Bachelor's degree
• High level of attention to detail, with strong commitment to accuracy
• Advanced knowledge of Microsoft Office
• Demonstrated written and verbal communication skills